Planning For Public Shelter Entry (1963)

[Music] Mr Johnson please Harvey this is Dave Taylor I just wanted to remind you the meeting tonight at the shelter no only those staff members who'd be directly involved with the initial entry of the shelter will be there well there's um you as operations Deputy Bill Sherman our supply and maintenance Chief Mrs Carter our health and sanitation team leader and Walter Miller the new Communications man Joe Cook our Deputy for information and training is sick and he can't make it no you don't have to bring anything Harvey we'll have clipboards and writing materials in the shelter for you and you can make a few notes tonight all right fine we'll uh see you at 7:30 goodbye now uh Mr Robbins this is Dave Taylor the manager for your shelter I sent you a letter about assisting Joe cook with information and training well Joe's sick and I was wondering if you could make a meeting tonight oh well this won't be our only meeting Mr Robbins the next one's in two weeks how about coming over and meeting the rest of the staff then all right fine look I'll check with you again in about 10 days all right goodbye oh have a good trip all right oh hi Dave hi Harvey nice to see you you planning or socializing um a little of both all right Mrs Carter Bill what's in the job oh coffee for everybody good Walt Miller not here yet who's that Walt Miller a young fellow works at the Circle radio TV shop he's our new Communications man let's wait outside for him say Dave I was thinking about entry that's our subject for tonight I ought to place a member of my security team right here in this Doorway to keep an eye on what people are bringing along and you'll have to be firm about what comes in I take it that furniture and large boxes of personal effects will have to be left outside here that's right Harvey you can judge for yourself what's going to take up room and be a real nuisance in a crowded shelter and plan for it if you can get rid of those things at the door it'll be a lot easier than dragging them back outside later I thought of something else why don't you have your wife at the door Harvey she could give some help to the women and she gets along pretty well with children make people feel better seeing her here it wouldn't hurt to have another woman familiar with staff activity to help out Mrs Carter anyway I think Hazel would like to be included I'll tell her when I get home give her my La I will oh hello Walter oh I'm sorry I'm late Mr Taylor that's all right I'd like you to meet Mrs Carter our health and sanitation team leader hry Mr Carter Harvey Johnson operations Deputy oh I know Mr Johnson good and uh Bill Sherman here in charge of supply and maintenance good to know you good to know you all right let's get started huh oh uh this is the key to the door with a couple of extras uh we'll give one to you Harvey and Bill you get one too and we'll have to decide on another place to keep one in case any of us don't make it all right let's go inside U let me try mine huh be my guest oh thank you uh Walter you want to join us at the table please all right the things we're going to discuss on the areas new particular people represent the rest of the staff isn't here I thought tonight we should become genuinely acquainted with the shelter and with the supplies and equipment we'd be working with immediately upon entry also what our function should be at that time as a matter of fact that's the first important point you know any one of you may have to act the shelter managerless we should all be capable of filling each other's jobs just in case one of us doesn't get here that's it exactly Harvey now here is the organizational chart for our Shel it shows our jobs and our relationship to each other and this is the order we'd move up to fill any vacant spots in case any of us should fail to arrive uh here are some copies of that for you which you may have uh as an example uh we should all know what medical supplies are available if for instance Mrs Carter doesn't arrive now she happens to be a nurse but we may have to find someone with first aid training from among the shelter occupants also we could fill any of these slots by selecting people from the shelter I can teach everyone what they need to know about operating the radio Okay Walter that's what we're here for but tonight I thought we'd just have a general kind of orientation I don't want to make this too long but I do want to be sure that each of us understands the other's job all right let's go through the shelter now and check out the various duties I'd like you each to explain your own as you know them first oh somebody's Dy on to get this place cleaned up get these nails and scrapes out of you I'll take care of that okay this is the administrative packet which will be kept on the Shelf here the first one of us to arrive during an attack should immediately get this packet and follow the instructions inside you'll find certain items which we've put in here there stationary uh tablets pencils pens erasers and so forth David you've already got the registration form yes and this is important the registration form should be filled in as quickly as possible by all the occupants here is a list of the various technical references we have in the shelter medical guide to shelter management and uh other civil defense manuals our log Journal which will be kept by the administrative Clerk and uh two copies of the shelter operations plan how we will operate and uh what we will do Dave I think we should post the uh organization chart the Sops and the uh staff duties along with a map on the bulletin board it's a good idea har let me make a note of it now we've all seen the shelter already but let's all walk through together now now this door is the primary entrance and exit for the shelter itself just outside this door in the hallway the radf monitors will check for contamination of personnel and Equipment Harvey you'll have a member of the security team here to direct incoming occupant and keep count as we discussed outside right I'll try to be here or nearby myself Harvey I've been thinking about uh strangers to the community who might find themselves here uh well if you direct them to me or to some of us who live around here and already know each other it would be a start toward cooperation and and kind of making them feel welcome that's a very good idea look if anybody else has any other ideas keep bringing them up as we go along all right uh this is a special chest for valuables and any dangerous items that occupants may bring in upon arrival things such as pocket knives or weapons will be left here and the receipt will be issued that is also part of the security job keeping you pretty busy doing entry H Harvey that's right now Communications as you see we have a telephone and a small radio transmitter receiver Walter okay this is a CB transceiver model s1050 with a frequency range of 26.9 56 measy to 22255 Meyes divided into 13 unique channels and utilizing six fixed Crystal channels for uh transp this is a power plug this is the outlet and you just plug it in here and then turn it on here uh it'll also operate with batteries our first job when we get here should be to try to make contact with control center either by telephone or by radio so somebody should be standing by in case I'm not here we should try to contact control center immediately and let them know our situation okay any questions not for me we'll have complete practice and Technical sessions later walk now the telephone is our main line of communication if it doesn't work then the radio is a backup all right Bill how about Supply well over here we have containers of government food health and medical supplies according to the capacity of the shelter also some extras we put in there we will have to get rid of those crates now the first thing when you enter during an attack must check over these supplies on the bulletin board will be an inventory of all the supplies and equipment in the shelter those must be checked over too and the supply team will issue anything that's needed immediately for food sanitation or any of the extras I've mentioned the medical supplies are Mrs Carter by the way well uh this is a standard medical kit and it's more than adequate for handling the more common illnesses and injuries also inside are booklets on the treatment and use of medicines now the sanitation team will be responsible immediately for spanning people to keep this place clean and for putting into effect rules for sanitation and personal hygiene another important point when the shelter is entered check power water sanitary facilities and emergency items be sure that everything is is working also check heating ventilation and this must all be done immediately in casee we have to send someone outside the shelter to make repairs I want to do it before Fallout radiation arrives of course radiological monitoring and checking will take place right after entry now Joe Cook isn't here tonight so except for information that just about sums up the various staff duties on Entry why don't we go in sit down and discuss it further as a last thing tonight I'd like to go over the initial duties of the shelter manager as I said any one of you may have to act in that capacity the manager's primary duty is to coordinate all shelter activities and to make final decisions when necessary not becoming so involved in every tiny detail and each case that he can't be objected the manager should establish his authority immediately upon entry by introducing himself and since he'll be one of the few persons who knows what to expect he should display confidence and uh relative calmness well as we all should then as soon as possible the manager should get the attention of the entire shelter group and speak to them reassuring them of their safety from radiation as long as they remain within the shelter and also What To Expect While in here well the more the I know about the shelter and shelter living the more confident they'll be right Harvey so one of our first duties is an orientation for the occupants to help them get settled and learn where everything is then I'll introduce each of you and explain your specific Duty I'll make it clear that our shelter offers us adequate protection our supplies and equipment are adequate and they certainly should know this then we'll give them a briefing on our standing up operating procedures rules for safety and health and a tentative daily schedule the registration form should be filled in as quickly as possible by all the occupants the administrative clerk will collect them and analyze them so that the occupants can be given responsibilities we also want them to start thinking about representatives to the advisory committee then we'll make a firm daily schedule through discussions with the advisory committee and the entire shelter group now we'll have a copy of this in the administrative packet for your reference I hope you all think about what we've talked about tonight and come up with some additional ideas especially develop in your own minds what you're going to do first upon entry as a matter of fact I think it'd be a good idea right now if you'd make some notes on your specific activities based on what we went through tonight now first first remember the administrative pack with the standing operating procedures and the registration forms next keep in mind security watch at the door we want to be certain all the people get in and settle as quickly and calmly as possible also Harvey the safety chest for valuables and any dangerous items then we have the telephone and Waltz radio set for communications making contact with headquarters as soon as possible although Mr Sherman is in charge of supplies and Facilities remember that Mrs Carter has to check all the medical supplies and the sanitation setup right away we have to know that everything is in place in working order I'm sure each one of you could do a creditable job as acting shelter manager and I'm sure you'll cooperate with me or whomever takes my place if I'm late I'll simply take up where the acting shelter manager left off I think we're pretty well squared away for the first meeting David David is this supply list complete today yes it is Mrs Carter oh uh one more thing before you go um here here is a list of various items we might want the people to bring in if they care to uh things like blankets uh extra food and so forth why don't you all just take a copy okay that just about wraps it up we'll all meet here together with Mr Robins in 2 weeks at 7:30 on the 23rd I'll give you a phone call in the that week just to remind you good night thanks for coming bye Walter see you again the