COMBINATION FOR SECURITY

[Music] somewhere at this whistle site is our business my firm assembles a radar package a vital piece of a tracking system this Tu an essential part of the radar package operates on certain frequencies frequencies aren't they classified well yes and no yes and no I I don't understand I I know I'm new around here I'm just a trainee but I always thought that that frequencies were take it easy and I'll explain this tube do you see any information can you glean any from looking at it no but you mentioned frequencies well did I tell you what the frequencies were no see what I mean this tube tells you nothing until it's associated with the classified radar package which is part of the actual radar warning and tracking system you see we're the subcontractors we put the tube in the radar package now that makes a world of difference from a classification standpoint because that's when the known frequency of the tube becomes associated with the system say I get it it's the association that's classified right so what was I getting so excited about have you got a tranquilizer oh you won't need it after a while you'll take it all in your stride now I want to introduce you to a very important document something that you have to read and dig just thoroughly Food For Thought lots of it you'll even learn to enjoy it come along with me here we are this is my office now let's see if I can find that document I was telling you about here it is it's a completed contract security classification specification commonly known as DD Form 254 as the title indicates it's a specification for the contractor to use in identifying information that's classified and requires safeguarding measures and it's all very simply spelled out I don't know government forms always seem so complicated to me well not this one do you know all the things it can do for you it's like having a US savings bond I'm going to let you in on something sit down this particular 254 because we analyzed it thoroughly and understood everything we were able to avoid over classification saving $250,000 on a contract $250,000 talk about digesting a 254 for that kind of money I'd have 254 serve to me with every meal yeah a quarter of a million dollar actually this was the first DD Form 254 we analyzed under our new classification management system established about a year ago now before that time Kimble Electronics had to learn about security classification the hard way late one Saturday night about 2 years years ago sleep was something to be endured I was a security assistant then life at Kimble was one classification headache after another so much so that often I thought I was literally drowning in classification problems confidential confidential secret confidential secret secret top secret confidential like bongo drums sometimes times classification definitions would run through my head like a Thundering Herd of [Applause] [Music] [Applause] [Music] [Applause] [Applause] elephants [Music] hello hello yeah Harris well this is Harris what classified boxes will well put a put a guard on them yeah Saturday night well have you notified the security officer I see okay I'll be right down here's the situation two boxes containing classified components was scheduled for delivery the day before only to be delayed in transit arriving instead on a Saturday night when the plant is closed down for the weekend since the man at the gate couldn't leave his post to guard the boxes he wouldn't accept the responsibility of receiving them without an assigned guard and there was no Secure Storage area there was nothing for me to do but to accept those classified items and make the necessary arrangements to store them in a secured area for the [Music] weekend suddenly something began to click in my mind that cut seal got me thinking boxing and shipping those components as classified must have called for extra work extra Personnel an escort in addition to the driver to say nothing of my services and I began to wonder all those extra costs was it necessary to classify those components Monday morning bright and early I met with the Vice President in charge of engineering who also was the corporate security officer I wanted to see the guidance for those components there you are George why don't you take it along with you and analyze it then check back with me mhm just as I thought components such as we received Saturday night could be unclassified now it says so right here in item 13 the Crux of this whole business of classification security classification specifications for this contract are set forth below actually it's the government's classification guidance to a contractor and here's the Guidance end product is classified confidential not one word about the individual components seems to me if a component is not classified in itself and does not by itself reveal Association to the classified end product then why can't we purchase that component unclassified right those components delivered Saturday didn't show anything about the end product exactly which probably means we've been unnecessarily protecting unclassified components and paying the price and a rather heavy price time labor special packaging guards cost of shipping all unnecessary expense look George why didn't you bring this up during contract negotiations well if you don't mind my saying so we're often so weager to get the business we're inclined to overlook security expense at the time of negotiation with Uncle Sam and the FR contractors true enough but you should have spoken up we're in pretty deep now to suddenly call something unclassified after treating it as classified certainly will raise a lot of questions may I uh take another look at that 254 yes here it is item 11 refer all questions pertaining to contract security classification specification to the official named below now if we were the prime contractor we'd get in touch with the responsible classification official of the Contracting activity but we're the subcontractor right so our contact is with the prime contractor in other words bport Laboratories in Arizona Arizona way out there George this might be embarrassing elport lab is one of our biggest customers I don't like the idea of questioning their classification guidance at this stage of the game but uh we're in doubt so better find out get Bellport on the phone okay Mary would you please get me Thomas J finegan bport Laboratories tuon Arizona thank you Mr finegan bye well he says they gave us the guidance they were given he also said classified information may be involved but since their PCO is some distance from them we should get in touch with our own cognizant Security office here in the city good idea why don't you drop down and see them I think they're somewhere in Manhattan yes here it is the cognizant Security office is the defense contract Administration Services region 60 Hudson Street these Regional Offices are so situated that they're easy to reach and the fellow to see is the classification management specialist this man checked over our 254 to see if it was clear enough and up toate in an emergency all of the questions of the subcontractor are clarified by Consulting directly with the prime contractor buying activity as for Kimble's problem there was no question about it there was no need to classify those components is that what started the new classification management system at kimbles no that came later Kimble had to suffer a severe jolt before it buckled down to the real Facts of Life about security classification beginning to get the picture well yeah yes I think so what about this jolt um this shot Kimble suffered it it sounds kind of ominous well it's what I call self- sabotage here take a look at this lack of business was given as the reason for shutting down two of bell port's major facilities lack of business and it was all Bell port's fault what do you mean remember what I said self sabotage well that's what happened at bport now let me explain periodically the cognizant Security Office makes a security inspection of facilities well Bellport security program was found to be so unsatisfactory they were not authorized to receive classified information for 2 months that was the amount of time Uncle Sam gave bport to clean up result during that period they lost a terrific contract to the tune of 25 million 25 million but that's not the whole story it would be for me why if I lost a $1,000 even a couple of hundred I couldn't pay rent buy groceries pay utilities I I'd just be sick sick's the word a chain reaction just as you described rent groceries utilities but on a tremendous scale 3500 workers the whole town of Bellport suffered and so did Kimble Electronics which brings up an important point just who is responsible for this thing called security classification uh let me show you something over here as we all know for every one prime contractor there can be numerous subcontractors and subub and Sub Sub sub what are known on the 254 as first tier subcontractors and Beyond first tier each contractor whether Prime first tier or Beyond first tier is respons responsible for implementing the security classification guidance as spelled out in his particular DD Form 254 now what's more the prime is responsible for the preparation of the security classification specification of the first tier and the first tier for the security classification specification for the next tier and so forth so that what effects one contractor could very easily affect the other tier sub contractors so that this self- sabotage can react like a disease sort of well what what did bport lab do about it do why today bport has an outstanding industrial security program and classification management system and Kimble Electronics a word to the wise was sufficient we patterned our industrial security program and our classification management system after Bell ports now let me show you my gallery gallery oh those photographs security is a combination of many things after all it's what people do and say that can make or break security so let's start with [Music] Personnel here we have a sample of personnel clearance this employee is filling out a Personnel security questionaire DD Form 48 very interesting I mean the um uh DD Form 48 where do we get these forums some from the cognizant Security Office some from disco that's the defense industrial security clearance office in Columbus Ohio DD Form 48 goes pretty deeply into a person's background a lot of things on it are strictly private information just between the employee and the government then there's the fd2 58 the fingerprint card all employees processed for DOD top secret secret or confidential clearance must be fingerprinted however employees not cleared by DOD but who require access to confidential information may be cleared by the contractor under certain circumstances now in the next column we come to storage of classified material for top secret secret or confidential material we use a safe type steel file container with a built-in three position dial type changeable combination lock this container weighs about 600 lb even with all these features in the case of top secret information a guard patrols and inspects this area every 2 hours no Guard Patrol is needed for secret if a general Services Administration approved container is used if the container is not GS a approved a Guard Patrol every 4 hours is required for confidential material there's this type container and no Guard Patrol is required actually it's an ordinary file cabinet with a locking device next we come to area controls the closed area and the restricted area this is a closed area during working hours whenever classified material is too large or just doesn't lend itself for storage in a container a closed area like this is used admittance supervised by a properly cleared authorized employee when you see this sign you'll know you're in a controlled area to get beyond that door your name is checked against the list of those cleared for access at the close of the Working Day and on weekends the entrance is locked and admittance is controlled by a guard on patrol the same controls are used for restricted areas during working hours at the close of the Working Day all classified documents within the restricted area are returned to the approved storage container closed and restricted areas can be expensive construction maintenance Personnel but the cost can be negotiated under the contract if the DD Form 254 is carefully analized if the 254 is misinterpreted it can be a piece of need construction and a needless costly expense one of the first things I learned about security was how to transmit classified information especially by mail as you will see in the next column two envelopes must be used both of these envelopes are opaque so the classified material can't be seen or read each envelope not only carries the name and address for whom the mail is intended but the name and address of the sender as well however only the inner envelope is stamped with a classification this envelope is also sealed now for the outer envelope this one has no markings that could possibly indicate the classification of its contents top secret material is always hand carried by a properly cleared special Courier secret may go by Courier or by registered mail confidential may be transmitted by certified or registered mail or by a courier now when it comes to the destruction of classified documents destruction you mean you actually destroy classified material and for good reasons you see every contractor must have a program for getting rid of classified material not only for security reasons but to reduce to a minimum the amount on hand at any given time otherwise you find yourself up to your neck in it what's more holding on to classified material that's no longer needed can be costly containers space Personnel time all that means money now in this last photograph destruction is being carried out by burning two persons are needed both properly cleared one is responsible for the destruction the other serves as a witness of course there are other ways of destroying classified material but this will give you an idea how do you like your cigar uh fine just fine vice president in charge of engineering gave these for my birthday he's the corporate security officer I report directly to him that's how important classification management is to Kimbell excuse me [Music] har speaking yes half an hour I'll be there you like that DD Form 48 huh that was the corporate security officer he wants to uh review some classified material with me for downgrading and declassification I know to save some money among other things periodically contractors have to review all their classified material especially at the completion or termination of a contract some classified information might be returned to the procuring Contracting officer the PCO some we retain for technical reference in our library in this case we have to get permission from the PCO then twoo there comes a time when it's no longer necessary to keep some information in in a certain classification for example secret might be downgraded to confidential or even Declassified downgrading and declassification can pay off in dollars and cents how by the elimination of unnecessary expense incurred in the handling of material in transit keeping records security clearance of personnel to name a few of the things that can really jack up the cost and it's all spelled out in the 54s hey you're really catching on well I've got to get going while I'm gone I want you to take a look at something you know the guidance in the two 54s just doesn't come out of thin air it's the result of a lot of spade work down at the Pentagon or in one of the many defense installations around the country and it all begins with the development of the project or the program guide and here are the men who lay the groundwork the project manager foreign technology specialist classification management representative the project manager is responsible for the development of the whole system including such matters as design and performance characteristics and capabilities he must also evaluate the system and its int ended contribution to the National Defense and to what degree It is believed to be superior to similar systems to help the project manager reach a true leadtime evaluation the foreign technology specialist furnishes advice on the foreign state-of-the-art or the effect a particular weapon system might have on the international front as for the classification management representative he makes sure that correct classification guidance has been used in the evaluation and that it is clearly understood so that when it's finally translated into action on the 254 the contractor will know what it's all about right right say You're really catching on now while I'm gone see if you can't get those gentlemen to tell you about their project sure sure what was that tell me something you mean that Mr tell me that's what he said he talked about that poster as if it were a living thing what's so funny huh who said that I could I could have sworn I I Heard a Voice H say mister you Sir with a cigar what what's that the smoke from that cigar is interfering with our work here oh I'm I'm I'm sorry that's better gentlemen we have very important things to accomplish today our Engineers are engaged in a tremendous operation involving a fabulous piece of equipment the pz 800 bny 23 this piece of equipment will be a modification of the bny 22 giving greater scope to an electronic wall or force field you're talking of course about the state-ofthe-art yes I am uh young man who are you I'm a trainee but I have no idea you could uh talk how else can we communicate if we don't talk things over to get on with it according to our Engineers the bny 23 this more advanced model will be able to blockade many miles of a coastal area indeed it will be able to isolate an entire island of 1500 squ miles from the rest of the world um sorry now this force field this electronic wall might even be used as a sort of magnetic blanket to render a large unit of enemy troops immobile stop and dead in their tracks good grief considering what I've said it can be seen that the modified pz 800 bny 23 is a formidable addition to our arsenal of weapons the force field is projected from the tular Regina already being used in the bn22 why it looks so much like a seashell the tular Regina is a seashell the mechanism that projects the force field is encased in a sea shell-like housing so much for the US state-of-the-art now then with the disclosure of information related to it destroy the usefulness of the device in any way and would disclosure help an enemy which brings us to the foreign state-of-the-art let's hear from our foreign technology specialist our sources tell us that none of the foreign governments have anything like the bny 23 although they've begun experiments however they do have a force field that can immobilize mice but not men of M men Jin Steinbeck wrote U do they have any countermeasures anything that can neutralize or destroy The bny 23's Effectiveness to the best of our knowledge no suppose the bny 23 were to fall into the hands of an enemy with knowledge of specific performance capabilities assist in developing or applying specific countermeasures this is open to question could be a calculated risk if specific information were obtained on the whole system which brings us to what this session is all about classification yes classification very good young man thank you sir classification what should or should not be classified can the weak or vulnerable elements be protected from unauthorized disclosure how practical is it to do do so and now we'll hear from security classification management let's take the first question what should or should not be classified first of all if the enemy knew that sea shells like this were actually an electronic fence device he would be on the lookout for them and would neutralize them somehow as long as he doesn't know we have them we have a good surprise factor that should be protected as long as possible so until it becomes known that we have adapted the tular regena to be an electronic device we need to classify that fact and classify it secret now let's get down to details range secret power life secret we don't classify the battery because it's an off-the-shelf item but association with the pz 800 is secret oh by the way we've got to figure out a self-destruct in case they're Disturbed once they're imp placed and that will be secret let's see what else oh yes the Q rays that make up the fence the drawings showing the electronic circuitry that creates the Q Rays that's also secret and of course the fact that Q rays are used is Secret we will put these things in some kind of order when we write the classification guide so people can find them quickly well here I am back again sh please Mr Harris there's a conference going on here conference oh the guidance well these gentlemen here have been very informative you know they've taught me a great deal thought they would you like another cigar um no no thank you the smoke seems to disturb them oh any questions well not on the program guidance you know but I'd like to know how the classification guidance Incorporated in the 254 is developed for a prime contract or a subcontract give it to you in a nutshell now you know of course that the 254 is the basic document for classification guidance however where there's a need for a detail classification breakdown the DD 254c is used now remember that basic 254 detail breakdown 254c now there may be times when a major weapons program will require a more comprehensive classification guidance in which case a classification guide is used as an attachment to the basic 254 and I think that's all we have time for today thank you sir thank you very much um if you don't mind sir uh gentlemen I I wish to thank you too for giving me an opportunity to uh to listen to you a rare opportunity I might add oh oh oh yeah and that um that form form [Music] 48 must remember that yes indeed yes indeed goodbye [Music] now yeah yeah you know I think I'm going to like security classification [Music] management for